May 21, 2024

SLPPOA Board of Directors Meeting
May 21, 2024
Meeting called to order at 6:35 pm by Ann Cooke
Board Members present:
Ann Cooke
Suzanne Star
Donna Smith
Tim Umscheid
Angela Mielke
David Stuedell
Board Members Absent:
Scott DeWitt
Farita Tasnim
Daniel Wirth
SLPPOA Members Present
Elizabeth Swicegood
Kenna Rylie
Thomas Messing
Harold Corn
Scott Gould
Keith Rigney
Tersa Hansen
Matthias Hochanadel
Kurt Standley
LCVFD Representative
Agenda Approval –
Minutes Approval –
Minutes for March and April 2024 were not available for approval.
President’s Report – Scott DeWitt
Scott emailed his report to the Board prior to the meeting.
Scott DeWitt met with Bob Bootzin and Catherine Coulter at their request to discuss their request
for access to the SLPPOA water system. Harold Corn was also present. As a result of the
discussion and prior Board votes to deny the requested access Bootzin and Coulter withdrew
their membership application for Unit 5 Lot 2.
They asked that SLPPOA calculate the cost for a new lot to come into SLPPOA.
Scott was unable to move his 6x6 due to other vehicles being parked. He plans to move it in the
near future.
Scott received a complaint about noise from a neighbor property. SLPPOA does not have a
mechanism to enforce occasional noise issues. We recommend calling the Sandoval County
Sheriff Office as they can respond to such issues.
Vice President - -Ann Cooke
Excess Water Use Policy moved to last item
Secretary - Farita Tasnim
No ReportTreasurer Report – Suzanne Star
Financial Summary
Budget - $187,764
Op acct- $206,002.73
Reserve acct $77,780.57 ($7300 transfer from op)
Total Cash $283,783.30 –
With the expected $46,000 from the Special Assessment due in July, we will have $142,000
in cash available after budget.
$25,236.89 accounts receivable (7 delinquents) update 5-16-24
Water service disconnect/intent to lien mailed
Donna Smith otions (WHO SECONDED) to approve the April 2024 Financial Statement.
There was no discussion of the Special Assessment vote on May 4, 2024 as the results have been
posted in various fora.
The vote summary is:
Members Eligible to vote - 141
Quorum required (second vote) - 43
Ballots Received - 82
Ineligible to Vote - 4
Eligible Votes 78
Needed to Pass - 52
Vote Tally
Yes - 72
No - 5
Abstain -1
Special Assessment Invoices for $300 will be mailed by HOAMCO by June 1, 2024 with a July
1, 2024 due date. The invoice includes instructions on the payment methods, late fees and date.
Instructions on the various methods for payment will be included and will be emailed to and
posted for the membership.
Water
Star reported the leak rate for April estimated on System 1 – 45%, on System 2 – 34%. The
discussion indicated that this is not unexpected with the leaks that had to repaired on both
systems and some meters not registering flow.
Star also reported that water lab sample test report results for both systems were absent total
coliform and E. coli.
Suzanne Star asked if notices are being sent to members where the meter indicates a leak. This
was not done for the May meter readings.
One member in attendance noted that her request for information on the leak on their property
had not been responded to. After the meeting, Donna Smith took an action to follow up with her
request.Meter reading issues are not completely resolved. Meters need to be read consistently on the
same day of the month to be most useful.
Leak repair reports with costs are being prepared. Donna Smith will complete the report for the
March Coryphodon leak and Tim Umsheid will do the April System 2 leak.
Maintenance issues identified:
Two meters are reading but reporting 0 use which is incorrect as the houses are occupied. One
meter is running backwards. These meters need to be serviced to determine the cause of the
faults.
Frost-free at Stuedell’s on the SLPPOA side of the meter has a leak and needs to be removed.
This should have been removed when the meters were installed.
A volunteer work party is needed to replace and raise the fire hydrant at the corner of Los Griego
and FR10.
Requests for Quotes for Special Assessment Projects
FR10 Well RFQ is out to three well service companies with a June 7, 2024 deadline.
Water Line replacement RFQ is being reviewed and will be issued soon. Donna Smith, Angela
Mielke, Charles Mielke and Dave Stuedell met and looked at the Ashley Lane and Aztec Road
segments that will be affected and input is included in the RFQ.
There was a general discussion about responsibilities for work on the water system, both
administrative and technical. Since this is a much larger issue than can be addressed in a Board
meeting a separate meeting is scheduled for May 30 at 6:30 at the Fire Station. The purpose will
be to define the structure, tasks and responsibilities for the water system in an effort to get a more
complete and efficient operation.
Roads – Dave Stuedell and Angela Mielke
Dave and Angela will begin soliciting bids and information for 2024 road grading.
RFQ is under development.
There was a general discussion of approaches to improving the roads, options for grading,
addressing the FR10 wash by Los Griegos. Members contributed several ideas which need to be
incorporated into future plans.
Some discussion on writing grant proposals for widening the roads and tree removal.
Architecture – Donna Smith
Architecture Approvals
One shed extension approved on Trilobite Trail
One woodshed approved on Los Griegos
One question from a realtor about storing personal property on a lot prior to construction
was answered. The Covenants do not prohibit this activity.
Donna Smith presented a request to ask Sandoval County to address an unoccupied, abandoned
blighted property on Bonito Way. This referral to the County for a Code enforcement review willnot cost SLPPOA, will provide an independent assessment of the property and its hazards, and
has an enforcement process available.
The consensus of the Board was to submit this to Sandoval County for their review.
FireWise
Paul Lisko provided a summary of his meeting with the Forest Service on High Road and FSR
4AM access to the Board. This was briefly discussed as the Forest Service has started the work
identified during that meeting. Issues for SLP members on use of this route during emergencies
was discussed by Lisko with the Forest Service and also during the Board Meeting and will need
to be addressed with the membership.
Parks
No report. One member noted a tree was down in Black Bear Park.
Long-Term Planning
No report, but several topics during the various discussions were noted as appropriate for the
Long-term plan.
Vice President – Excess Water Use Policy
At the March BoD meeting, it was approved to send an Excess Water Use Policy to the
membership for a vote on June 8, 2024. Some Board members had questions that they wanted
referred to our Attorney for review prior to a membership vote. Donna Smith agreed to draft the
questions, which were reviewed and approved by the Board.
Ann Cooke identified an issue with the questions and the response time from the Attorney. She
was concerned that the questions submitted by Suzanne Star went beyond the specific questions
approved by the Board. This issue was addressed at a prior meeting. In addition, the Attorney
received the questions March 21 and did not supply a response until May 17.
Given these issues and the need to review and address the Attorney’s analysis, it is not possible
to have a vote by the membership on June8, 2024.
Donna Smith motioned and Angela Meilke seconded to rescind the scheduled June 8 vote on an
Excess Water Use policy.
Old Business
Website is becoming more dated and less useful to members. The Board will investigate a new
website.
New Business
Parking on Association property next to the Fire Station common area is by permission only and
for a limited time. 30 days was suggested as the limit. Donna Smith will investigate getting
signage.
The need for improved communication with members was discussed with specific issues being:
Need to get an agenda out to membership prior to meetings
Notice of meetingsPosting of minutes
Newsletter
Tim Umsheid volunteered to collect issues and comments from members prior to the Board
meetings to ensure we address their concerns.
LCVFD
No report
Meeting adjourned at 2019.