SLPPOA Newsletter September Annual Meeting 2005
Board Members Presents: Ann Cooke, Brian Reardon, Orlando Archuleta, John Fredlund, Karen Taylor, Jeff Erickson, Mike Brown, Kirk Thompson
Meeting called to order at 1400, after a potluck lunch. Introductions were made. Last year's annual meeting minutes read and approved.
REPORTS
Treasurer's Annual Report
Our LANB account balance is ~$50K. Since January 1, 2005 we have had an income of $63, 856 and we've spent $48678. ~$15, 000 profit, but some bills remain. $1,700 taxes. $413 water conservation, Roads $25,249. Water $14K. Utilities (for pumps mostly) $7,000. All income from assessments and late fees.
Accounts Receivable
8 people have not paid assessments for this year. One is here today!
Water
Got water. Things are good. No major outages this year. Replaced Hovenweep pump for 12 gpm rather than 7. Cleaned well. Gained about 7 feet. Swapped pump on system ? to 5 hp. More gpm. Still have Bootzin dedication issue. Got time extension for permitting water rights that were not perfected.
Adding any more chemicals? No, only chlorine like always.
Was getting a lot of gas in water at end of Los Griegos. Sign of leak somewhere. CCR was good. Tap filters will take out the chlorine if you really don’t’ like it.
We used 45 a-ft this year.
Is it possible to perfect before 100% sold? Yes, but we must use 100% of our water = 60 a-ft. If we use, then we can perfect. If that is before all built out, we can do it.
Roads
About all we can do to the roads at this point is to add dirt or base course to crown the roads and get good drainage ditches. The yellow tape is showing in quite few areas, so that’s next on the agenda. Spent about 7000 on snow removal. Ice jams on Trilobite were not mitigated. Philosophy was to husband funds to fix roads. Wanted to grade in the spring. Finally had Gardner come in to grade all the main roads. Then it started to rain, which helped. We need a lot of road work. Need drainage first, then base course added.
Any culvert cleaning? Los Griegos culverts are plugged. New ones are OK. Noted for coming year’s road person. People need to keep their own driveway culverts clear. People also need to put vehicles in 4-wheel drive as soon as the enter SLP so they don’t spin and cause washboarding.
Architectural
Between 9/04 and 9/05 the following actions were taken by architectural control:
• Plans for a new home on Unit 2, Lot 32 approved on 1/4/05
• Plans for a fence on Unit 8, Lot 3 were approved on 2/12/05
• Plans for a fence on Unit 8, Lot 7 were approved on 4/19/05
• Plans for an Irish Garden Shed on Unit 1, Lot 34 approved on 8//11/05. Dog run fence was not approved.
• Plans for a fence on Unit 3, Lot 2 were approved 8/1/05
• Plans for a carport on Unit 2, Lot 20 were approved 8/17/05
The board continues to receive complaints/concerns about fence building and urges homeowners who are considering building a fence to discuss plans with affected neighbors to avoid disputes over property lines, view obstruction, materials, etc.
Requests should be sent to either SLPPOA or Arch. Control directly.
Legal
No real issues.
Firewise
Ann & Brian have been running a corporation that gets grants. About 14 properties have been thinned using these grants. Everyone here that has used is happy. Been running through $100k grant that pays for much of the costs of your thinning. 5 other communities share grant with SLPPOA. Just call. Must thin to 60 basal feet per acre. Measured only coniferous. Next grant is being negotiated now. Should be available in a couple of months. Costs owner about $500/acre, but can go up for hard work for heavy thinning.
Chipper days are coming up. No tangles. No pine needles! Trying to chip next week. See WWW site for when last date is.
Parks
Last year insurance recommended improvement. Black bear drainage and soft bedding. Hired DCS enterprises. Did it for $520. Good job. Chaco Cul de sac estimate between $1100-1300. Then under-construction bid $800 so they are doing it now.
Request for Special Assessment
Is membership willing to pay for someone to organize a mutual domestic water cooperative, write it up, hold discussions, then submit to membership for vote. Proposed going for two years, $100/member/year to pay for this person. This JUST figures out if we want to do this and how. Put together by-law change for membership to vote in or out. Whatever happened to discussion from several years ago? Someone from several years ago volunteered to help, but not to do all this work, which is writing up by-law changes that would work. Organize discussion, go for vote. Cynthia Rex is a resource, but would not be the one doing this for free.
There are things we have to do to qualify. Then, do we get grants or low income loans? Nobody wants to volunteer, so hire. Would form a public corporation, separate from SLPPOA board. Will change dues. Will cause metering. Will require 6 inch main pipes. This will all require grants or loans.
Ann proposed a way to get a quorum was to send out voting as certified letter so that receipt is voted. If not turned in, then “abstained.” We would have to check if within bylaws. Comment that it sounded like a legal stretch. Better to do this work now, and control costs than multi$ later in uncontrolled costs when system really goes to pot (soon). Plenty of circular discussion. Billing will be based on usage when Mutual domestic.
Suzanne asked if there was interest enough to do volunteer committee to do this (as a quorum did not look achieved). She volunteered if others participated. One other person raised.
The necessary number of votes for a quorum was not achieved, though voting was overwhelmingly in favor. 48 approved, 11 disapproved.
59 total
Election
3 vacancies, 2 candidates - Kirk & Brain. Nominations from floor - Sandy Partridge, lived here 18 years, volunteered to run.
Results:
Enough votes for this quorum.
Brian - 65 votes
Kirk - 69 votes
Sandy Partridge - 33 votes
John Fredlund- 1 vote (Star will pay)
Meeting was adjourned.