July 2024

There are eight
Board positions
open for the 2024-
2025 SLPPOA Board
term.
SLPPOA needs volunteer
Board Members to keep the
Association running, the
water flowing, and roads
open. Please consider
offering your talents to
manage the various SLPPOA
activities.
Please review the duties and
responsibilities of each
Board Chair.
If you are willing to serve,
please send a brief
profile/statement of interest
to secretary1@slppoa.org by
August 1, 2024.
All profiles will be sent with
the ballots to the
membership in mid-August.
Nominations from the floor
will be accepted at the
Annual Meeting on
September 14, 2024 at 2pm
at the LCVFD Fire Station #2
in SLP.
Board Members
President
Scott DeWitt
Vice President/Firewise
Ann Cooke
Secretary
Donna Smith
Treasurer/Legal
Suzanne Star
Water
Tersa Hansen
Roads
Dave Stuedell
Angela Mielke
Architectural Control
Daniel Wirth
Long Range Planning
Tim Umscheid
Parks
Justin Owen
Contact the Board
BOARD ELECTIONS
There are 9 members on the SLPPOA Board. Board member terms range from 1 to 3 years
depending on the votes a candidate receives at the annual membership meeting election in
September.
Board member chairs are assigned/voted on at the October Board meeting following the
annual membership meeting.
Application
Members interested in applying for a Board position shall submit a profile (paragraph or two)
that can include background qualifications, and their interest/experience to represent one of
the Board chairs or how they feel they can best contribute to the community. The profiles will
be distributed to the membership with the election ballot. Request for a specific chair is not
guaranteed.
All candidates are requested to briefly introduce themselves at the annual membership
meeting before the election.
Candidates that do not receive enough votes for a Board position can be considered for
auxiliary positions or appointments to supporting Board committees. There are no voting
privileges for auxiliary or committee positions.
Meetings
Board meetings are held the second Tuesday of the month at 6:30 pm at the LCVFD Fire
Station #2 in SLP. The meetings normally run for 2 hours and Board members are expected to
show up promptly, and be prepared to discuss the agenda items pertinent to their chair's
responsibilities. Board members need to read and understand the governing documents and
policies and respect the confidentiality of any private information discuss during a Board
meeting.
Board members are expected to attend and help setup for the annual membership meeting the
second Saturday of September, and any special meetings.
Time Commitment
Each Board position requires extra time to oversee and/or do work for that position. Board
members should be prepared to expend at least 6-12 hours per month or whatever time
necessary to oversee and/or perform the necessary work associated with their respective
chair tasks.
Board Member Basics
Absenteeism
Consistent absenteeism can result in dismissal from the Board. Excused absences are expected
on occasion and should be declared as soon as possible before a board meeting. If a member
expects to be absent, the report for his chair should be emailed to the president if possible.
Communication
Board members need to promptly respond to requests for approval (normally done via email)
within 24 hours. Resident requests to a specific chair also require a prompt response/action.
President - conduct meetings, create meeting agendas, first point of contact with members,
represent the HOA in outside meetings or events, coordinate with vendors and the state law
departments, sign contracts, setup annual meeting, oversee that other chairs are performing
their tasks, set yearly board goals.
Vice President- act as a substitute for the president when unavailable, review and recommend
yearly updates to insurance, management, and other policies, assist any chair when needed,
Secretary - take minutes, prepare newcomer packages, create newsletters, send out
association correspondence (ballots), post electronic notices concerning member meetings
and board meetings, keep an update list of the membership, oversee and publish nominations
for annual meetings maintain the SLP electronic notification list. Oversee website and use the
various communication channels to keep members informed.
Treasurer - review monthly accounting from management company, check the mailbox,
forward invoices to management company, send water meter data spreadsheet to water chair,
update property ownership, prepare annual budget, schedule audits and yearly reviews with
accountant, setup new vendor documents, send out lien reminders and shut off notices,
compile a list of no-eligible members for voting, maintain the SLP electronic notification list.
Water chair (maintenance)- oversee and manage the water operator duties, review meter
readings, coordinate projects with the long-range planning chair and treasurer, respond to
resident concerns, post emergency and alert notices affecting water supply.
Co-water chair (compliance)- oversee routine water sampling, submit testing results, well
usage data, periodic (Extension of Time-Perfection) required reports to the state, ensure
compliance with the OSE, send out leak notices.
Roads - plan road maintenance and snow plowing projects with contractors, review snow
plowing and road grading contracts, sign once approved by the board, order road material,
provide protection for cinders, respond to resident’s road issues, get quotes for one-off
Overview of Board Chair Duties
(not an inclusive list)
projects, post emergency and alert notices affecting roads, notify snow plower if plowing is
needed, develop a list of contractors/vendors for future work.
Architectural - review and approve plans submitted for property improvements in accordance
with the CCR’s, communicate with violators, send out violation notices, respond to resident
concerns, maintain a list of short-term rental properties within SLP and ensure compliance
with the vacation rental policy, execute and maintain permits for vacation rentals.
Long-range planning - develop short/medium and long-range plans for the association
projects in coordination with the water chair, roads chair, and the treasurer, communicate with
engineers and other vendors on projects costs, develop a list of contractors for future work.
Capital Fundraising (NEW Proposed) - investigate and apply for funds available for water
improvement projects, association equipment, and disaster relief funds from government,
nongovernmental and local entities (FEMA, USDA, etc), write grant proposals.
Legal -coordinate between the Board and the association attorney on legal matters.
Parks- maintain the parks, ensure compliance with state safety violations on the equipment.
Firewise - provide information about thinning grants. Possibly combined with Parks.