May 10, 2016

SIERRA LOS PINOS PROPERTY OWNERS’ ASSOCIATION BOARD MEETING
May 10, 2016

Board Members Present: Peter Veverka, Judy Kilburg, Joe Brophy, Max Otero, Katie Ballmann and Terry Vergamini.
Board Members Absent: Stan Bennett, Eleni Fredlund and Jack Nyhan.
Guests Present: Suzanne Star; Mary Moore, Jason and Erin Flesher; and Lorraine Otero.

Meeting was called to order by Vice President Peter Veverka at 7:16 p.m. Mr. Veverka stated that the Board members present met the quorum requirement.

Ms. Ballmann made the motion to approve the May 10, 2016 agenda. Mr. Otero seconded the motion. Motion passed unanimously.

Mr. Otero made the motion to approve the SLPPOA Board Meeting Minutes dated April 12, 2016. Ms. Ballmann seconded the motion. Motion passed unanimously.

OFFICER AND COMMITTEE REPORTS
Treasurer
Ms. Kilburg handed out the Budget and Expenditures report, which included the P&Ls and Balance Sheets.
Ms. Kilburg reported the following account balances as of May 9, 2016.
Balance in Bank Accounts:
Operating Account: $129,100.68
Reserve Account: $100,944.01
Special Assessment Account: $4,408.45
The money was moved between accounts as per approval at the last Board meeting.

Past due accounts:
UNCOLLECTABLE Accounts: Three members only owe the late interest, six are making payments, one has not responded at all, and legal action continues on one property. The three members listed as uncollectable remain the same. Mr. Veverka asked about the legal activity on the past-due accounts and Ms. Kilburg explained that these are in foreclosures and/or probate. There has been activity on the one long-standing past-due account, so hopefully this will come to closure and we can collect. We have been very successful in collecting in the past.
Total Amount Past Due that is Collectable is $5,688.91.

Received another request for disclosure documents for a vacant lot on Scout Road.
The 1 st Quarter Financial Review was completed by Sunland Management Company with no issues found and will be posted on the web.

Legal costs incurred for the law suit as of the last invoice is at $22,390.49.

Water Maintenance
Mr. Veverka stated a new well pump motor was installed at the Aspen well along with about 400 feet of cable. The work accomplished also added a poly pipe sample line which is attached to the pipe to allow for measurements, such as recovery time. This line will be very helpful. Tomorrow Mr. Veverka, Mr. Otero, Mr. Shurter and Mr. Weary will put in conduit which was deemed the most appropriate to use.

A water leak test that only went to the meadow was done. They only had seven houses to isolate. Mr. Stanley came out to measure the flow and the leak was about 4 gallons per minute (gpm). Then they went down to the Aspen well and it was still 4 gpm. The pressure reader can tell the pressure at the elevation where the leak is at. When Mr. Corn returns on Friday maybe they can do the next section.

Mr. Veverka stated he would send an email to the Water Committee and the Board so they can define times during the year that people are available to help. The plan is to isolate one valve at a time by section to find the leaks. He would like to get this done by June.

Water Committee
Mr. Veverka reported that the Water Committee met last night. Suzanne Star had some items she wanted to discuss with the Water Committee; however, there were not enough of the committee members in attendance so it was opted to wait until more members were available to discuss.

Leak Study
Mr. Harold Corn was unavailable.

Water Compliance
Mr. Nyhan was unavailable.

Firewise
Ms. Fredlund was unavailable. Ms. Kilburg stated that the slash pit at Thompson Ridge is now open.

IT – Web Page Status
Mr. Veverka reported that Mr. Mike Schacht is still posting for us on the web. At this time he does not wish to be compensated which is fine until his property sells. At that time, this will be revisited.

Roads

Legal
Mr. Joe Brophy reported the Concerned Members law suit continues on June 6, 2016 and that he hopes that this action is concluded at that time. Also, he received confirmation from the PA insurance that our policy terminates on May 17, 2016 at 12:01AM. The termination is due to a resident claim and the Concerned Members law suit. Our rebuttal to the notice of termination was not successful. He is working with the agent from the Jemez Agency to obtain quotes from other insurance companies. As of today, there are two firms that are interested in providing a quote. Unfortunately, the termination stays in our history for six years. This will undoubtedly result in a much higher premium.

Community Relations
Mr. Nyhan was not available. Mr. Veverka welcomed new residents Jason and Erin Flesher to our community.

Architectural and Parks
Mr. Otero mentioned he’s received two informal architectural inquiries but nothing on paper yet. He mentioned that the parks are starting to green up and that they will probably need a mowing by next month.

Action
Road marker stakes for water and telephone (Vergamini) – Mr. Veverka stated that unless close to the road, don’t need to mark.

ALD Final Report/Sonic follow-up (Nyhan) - Mr. Nyhan was not available.

Well dropping head tests (Nyhan) – Mr. Veverka stated that the sample pipe was installed and possibly Mr. Mark Stanley could do a test tomorrow.

Reserve Study (Brophy) – Mr. Brophy does not know of a second company and no one else has come up with another source. Due to repercussion from the insurance policy termination and the available budget, he has reservation about spending any more money on this. This may require an increase to dues next year because the law suit costs are coming out of our operating budget.

Thinning Applications (Fredlund) – Ms. Fredlund was not available.

Abandoned well capping plan (Veverka) – Mr. Veverka stated the caps should be covered with concrete. He was not able to get to the other cap.

Water Study/drinking water ERP? & OMP? (Nyhan) – Mr. Nyhan was not available.

Old Business
* Grant proposals – identifying sources (Scott to close contact info after move) –
- Roads - Ms. Kilburg stated that Mr. Bushnell provided a brief statement in an email that he plans to close the loop. $20,000 is designated for this.
- Reserve Study – Board will need to make a decision of what to do.
ACTION: Add to the next meeting agenda.
* Unit Covenants for property owners – Mr. Veverka stated issues have been resolved and this bullet can be removed.
* Vote new Chair for Roads – Mr. Veverka welcomed Mr. Terry Vergamini. Ms. Ballmann nominated Mr. Vergamini for Chair for Roads. Mr. Otero seconded the motion. Motion passed unanimously.
* Request for questions regarding 2013 Mckinney & Assoc Audit
- Will have to be delayed until court action by Star et.al. suit is finished in the event of conflict.

Ms. Star requested Mr. Veverka clarify how the 4 gpm is calculated. Mr. Veverka responded as follows: 4 gallons per minute x 60 minutes = 240 gallons per hour = 5,760 gallons per day

The public Board meeting adjourned at 7:59 p.m.

Executive Session
* Delinquency actions
* Presentation of legal actions
The Executive Session meeting adjourned at 8:40 p.m.