September 9, 2017 Annual Meeting

Sierra los Pinos Property Owners’ Association (SLPPOA)
Annual meeting
September 9, 2017

CALL TO ORDER: The chair, President Ms. Judy Kilburg called the annual meeting of the Sierra Los Pinos Property Owners’ Association to order at 2:00 p.m. at the Sierra los Pinos Fire Station.

ROLL CALL: (P-Present, E-excused, A-Absent without notification)

Pres: J. Kilburg
P

Water: P. Veverka
P

Firewise: E. Fredlund
P

Vice Pres: H. Corn
P

Roads: J. Kilburg
P

Architectural and Parks: M. Otero
P

Sec/Treasurer:
L. Otero
P

Legal: J. Fredlund
P

Ms. Kilburg introduced herself and welcomed everyone to the meeting. Each Board member introduced themselves and identified their position on the Board. The members in attendance also introduced themselves.

3. READING AND APPROVAL OF THE MINUTES: Ms. Lorraine Otero read the September 10, 2016 Annual Meeting Minutes due to complaints from a few members at last year’s meeting that they did not have an opportunity to read the minutes. The majority of the minutes were read but at the very end Ms. Otero lost her voice. Ms. Kilburg offered to continue reading if the membership wanted to hear the remainder. A suggestion was made by Mr. Ed Partridge that it was not necessary to continue. There were no oppositions from the members present. Mr. Brad Shurter motioned to accept the September 10, 2016 minutes. Mr. Dave Stuedell seconded the motion. There were no oppositions.

4. BALLOT COUNT: Ms. Kilburg took a short break in the meeting to count the ballots to ensure a quorum was met. Ms. Kilburg invited members that hadn’t turned in their ballots to do so for ballot count purposes but could hold on to ballots in case of nominations from the floor. Forty-eight ballots were needed for a quorum and 55 ballots were counted. Ms. Kilburg announced that the quorum was met.

5. GUEST: Ms. Eleni Fredlund introduced Fire Chief Lee Taylor from the La Cueva Volunteer Fire Department (LCVFD) who provided the following information. On June 19, 2017, during the El Cajete fire, two 25,000 gallon tanks were delivered to the LCVFD Station 51. They don’t currently have water but we hope they will be operational by this fall. Then we will have the ISO group that rates fire departments around the country come by and provide a rating. This will drop our ISO rating from an 8b to hopefully a 6 or possibly a 5. What that means to us is that it should decrease our fire insurance by potentially about fifty percent and will increase funding to the fire department by about fifty percent. It’s a win-win all the way around. He has been working on this for about a decade. The plan for the future is to get more water tanks to put on the LCVFD Station 52 property for SLP to increase the capabilities of the fire department in this area.

Chief Taylor said they’ve been pretty busy this summer and a lot of the activity has been in this area. First, the death of a forest service employee on the north side, then a small fire on NM134 and of course, the El Cajete fire. He wants to thank the folks for their cooperation in the evacuation efforts. It was pretty easy with the exception of several pets that had to be taken care of but neighbors helped, which is very much appreciated. Mr. Brad Shurter asked the Chief if the tanks at LCVFD Station 51 were donated by Intel Corporation. Chief Taylor said they were and that they still have more tanks on site that are decommissioned but not salvaged and are still in place.

Mr. Peter Veverka asked the Chief about the fire stands in the Association. As Mr. Veverka understands the fire stands serve no function at this point. He would like to eliminate them as points of leak if they are of no use. The Chief said in reality the stands are not sufficient volume or pressure to be useful. This goes back to the Chief’s original plan to get water supply here by bringing the water tanks. Ms. Sabine Shurter asked if we will get the same type as LCVFD Station 51. The Chief said possibly. Ms. Mary Carter wanted to thank our first responders who are our greatest heroes. She said she has sent several memos and letters to public officials about our interface with the Santa Fe National Forest. If we had better decision-making, especially after they discovered all the abandoned fires after the Memorial Day holiday, they should have issued a Stage One at that point. Chief Taylor said he shares the frustration. He tries to get them to do restrictions earlier but gets the same answer. We were very lucky with the El Cajete fire that it went east and not west. He said we need to keep the pressure on the Forest Service by many people from this community contacting them, not just one person. Mr. Brad Shurter said that years ago the Forest Service would put up road blocks and hand out information regarding fire prevention for those campers heading into our area. Chief Taylor said the problem is budget cuts within the Forest Service. Ms. Mary Moore said that the two lots the FS owns on either side of the main road of FS Rd 10 are overgrown and it’s a hazard. Chief Taylor agreed that more work needs to be done. Chief Taylor suggests talking directly to Ron Gallegos of the Forest Service. Mr. Harold Corn said a Task Order or timber sale is going to happen in the south area but it won’t be for at least another year. Chief Taylor said there is a company that has a 10-year contract to do logging on FS Rd 10 as part of the Southwest Restoration Project.

Mr. John Fredlund said the Forest Service, Dennis Carril, is really trying to help us. If you want to contact him just call the Jemez Forest Station and ask for him and he can tell you how you can help. Also, Sandy Partridge said a lightning caused fire on Calypso has down dead trees that you can’t walk through. A question was asked if anyone knows of a company that will do logging on personal property. The names of Clinton Dill, 505/321-8704 and Rudy Martinez, 505/321-5782 were given. Mr. Fredlund and Chief Taylor reiterated that if you’re a hiker and out on Sunday afternoon or Monday morning, take a shovel with you to put out campfires. Even if it’s a legal burn (3’x3’x3’), please send an email to lacuevafire@windstream.net so they know there’s a fire in the neighborhood and will save their resources for when they’re really needed.

6. OFFICER REPORTS:
a. President – No comment.

b. Vice President – Mr. Harold Corn stated that Ann Cook was not able to stay but asked Mr. Corn to please have members indicate their Firewise participation, i.e. wood thinning, cutting, burning, etc. He asked that you put your name, days, and hours you have spent on Firewise activities on your property.

c. Treasurer: Ms. Lorraine Otero presented the following:
i. Balance of Accounts as of August 31, 2017:
Operating Account: $79,531.25
Reserve Account: $108,009.26
Special Assessment Account: $6,904.56

ii. Delinquent Accounts - The delinquent account is $16,882.97. Of this amount, $13,271.68 are due to foreclosures. The remainder are members that have balances owed on their assessments.

iii. Lawsuit costs through August 31, 2017 are over $36,000.

iv. Expenses (Attachment 1)
This chart shows the SLPPOA expenses thru August 31, 2017.
Utilities - $5,802.03
Taxes - $25.12 which didn’t show up due to the minimal amount.
Transfer to Reserves - $42,966.64 (In May, the Board voted to transfer $40k of accumulated carryover from previous years. When we have extensive road repairs and water line replacement, the funds will be paid out from the reserve account.)
Administration - $23,573.69 – these expenses include:
Accounting/Tax Prep fees
Gifts/Awards
Insurance
Legal Fee
Lien/Collection costs
Management Fees
Travel mileage
Office supplies
Postage
Printing
Safe deposit box
Website

Total Common area - $27,830.24 – these expenses include:
Water operator
Line location services
Parks
General Water - Repair & maintenance
Water System 1 - Repair & maintenance
Water System 2 - Repair & maintenance
Snow removal
Water Conservation Fees/Taxes
Water sampling

v. Water Expenses (Attachment 2)
This chart further details the Water expenses through August 31, 2017:
Water Conservation Fee - $361.63
Water maintenance for System 1 - $18,378.78
Water maintenance for System 2 - $120.00
General water maintenance & repair - $6,242.10
Water operator costs in the amount of $2,578.36

vi. A 2016 independent audit was conducted by Porch and Associates. The opinion states:

In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Sierra Los Pinos Property Owners’ Association, Inc. as of December 31, 2016, and the result of its operations and its cash flows for the year then ended in accordance with the accounting principles generally accepted in the United States of America.

The audit is on the SLPPOA website if you wish to review it.

vii. New Members
Since last October we’ve had quite a few new members join our community. We would like to welcome the following homeowners:
Eric & Kristy Wagner
Eric Peterson
Jeffrey Ellis & Cynthia Norfleet-Ellis
Robert & JoAnn Gracey
Michael Weber
William & Francene Stellwag
Michael & Jennifer Lake
Juston Moore & Elisabeth Baseman

7. STANDING COMMITTEE REPORTS:
a. Water Maintenance – Mr. Peter Veverka said that it’s been a good year and very little problems. A few big leaks on private property and thanks to our metering system we were able to track them down quickly and work with the property owner to reduce the leaks until they could get them fixed. I’d like to thank Harold Corn, Max Otero, Shawn Weary, Mary Moore, Brad Shurter who show up if we need help. The end of April and beginning of May we put in three new isolation valves in order to break up System 1 into smaller segments so we could do better, more accurate tests on our leak rate. From that we discovered that the greatest amount of leakage was from where the pipe goes through Hovenweep Loop down to Vallecitos then across over to Mimbres and down Mimbres. In two installments, 1st three isolation valves on either end of Mimbres and one down Ashley lane. The first identified section was from Vallecitos down at the bottom over Hovenweep to Mimbres, which wasn’t too big of a problem. We try not to turn off members’ water supply if at all possible. June 1st we replaced from Vallecitos to the north end of Mimbres which we saw a definite improvement there. Then in the beginning of Sep we did another 1,000 feet. There was not as much gain with that one. Right now in the last two years I think we’ve gone from 18 gpm to under 8 gpm so we’re definitely starting to see progress. We need to test and see where the older sections are leaking. Whenever we tighten an area it increases the pressure in other areas. The leaks are all less than 1 gallon per section and we’re at the point of diminishing returns. The association never planned for replacement of our water system. We need to plan for a regularly scheduled 1,000 foot replacement every year. The lifespan of a water system is about 25 years and our system is over 40 years old. We need to find the worst places and that’s the only way we can get control of this. Now we’re able to identify where the leaks in the main are and tell people where their leaks are. If we can get it down under 5 gallons that would be great. System 2 is working well. We’ll see what we can find during the next testing of the main line. I would appreciate recommendations from people if they have ideas as to how we can improve the way we’re doing this. In the reserve study for example, we should understand the life span of a pump so we have one available when needed. In the long run that saves money.

b. Water Compliance – Mr. Harold Corn provided the following report:
Water sampling is required for Public Water Systems by the New Mexico Environmental Department Drinking Water Bureau (NMED DWB).
The 2017 Sampling Schedule includes:
Routine monthly samples are collected for Total Coliform, Total E. Coli, and the disinfection residuals are reported for each water system by our Water Operator Frank Naranjo. All monthly samples for the year reported Total Coliform & Total E. Coli as "absent".
After the Cajete Fire, the DWB started talking about a possible boil order. I requested before such action, additional water samples be taken. Three samples were taken from System 1, two samples were taken from System 2. The results of these samples were normal.
March 2017 SLP was notified of a Lead & Copper in Tap Water monitoring violation (2013-2016). We acknowledged, certified, and posted notification of this violation.
TTHM (Total Trihalomethanes) completed by Frank Naranjo, 6/14/17
Notice of Violation received 8/4/2017
Retraction (voice mail) of the Notice of Violation 8/9/2017
Results Received = Nothing Detected at the reporting level.
Lead & Copper, 5 samples taken and submitted 6/1/2017 by Harold Corn, results completed 7/5/2017
3 locations on System 1, 2 locations on System 2
Copper - 5 samples had some level results above the Reporting Level
Lead - 2 samples had results above the Reporting Level
HAA5 (Halogenated Acetic Acids or Haloacetic Acids) 9/1-9/30/17 due this month, (1 sample)
CCR (Consumer Confidence Report) was drafted and posted on the SLPPOA water page in June 2017.
The Annual water survey has been completed and reported to the NMED DWB. This year's survey requested AWWA Drinking Water Audit Results (water loss data). SLPPOA must become familiar with the AWWA policy, procedure, and terminology before we can participate. [AWWA = American Water Works Association]

Water System Meters & Miscellaneous:
Water meters are read on the first of each and every month. Anonymous usage is posted to the SLP web pages as well as a "leak flag". VOLUNTEERS have been trained and operate the water metering system.
The all-time single residential monthly water use was noted on System 2 for July 2017 at 160,462 gals. This property apparently had a serious water leak for several months. Again, the meter reads helped us find the leak which we wouldn’t have known about otherwise. The resident fixed the leak.
I adjusted the System 1 ISAACS Control Level in order to store more water.
Two new water meter can assemblies have been installed this summer; one on System 1, and one on System 2.

SLP electrical power was cut off during the El Cajete Fire. The SLP 15kw backup generator was connected to the System 1 Aspen well as residents began to return. Some electrical circuit adaptation was necessary. Volunteers for this action were Dave Ponton, Mark Stanley, and Harold Corn.
Some water was drawn from System 1 by the La Cueva volunteer fire department during recent fire activity.

Mr. Brad Shurter asked who originally initiated and pushed for household water meters in the Association. Mr. Veverka said that goes back several Boards. Ms. Kilburg said Mr. Kirk Thompson initially wanted the meters. There was a lot of opposition initially. Mr. Veverka said it is absolutely the best thing we could have done. We can now find major leaks quickly and help people so they can identify and fix their leaks to protect their property. Before it would take weeks to find leaks.

Ms. Mary Moore stated there is a water committee that’s working on issues having to do with water. She got accurate numbers from Mr. Corn, and Mr. Fredlund gave us how many gallons we’ve used in a year. We’ve used over 5,000,000 gallons usage in a year. The leaks are almost as much as the usage. If you take 8 gallons per minute and multiply it out, that’s millions of gallons. Even though we’re making progress it’s astounding that we leak almost as much as we use.

Ms. Sabine Shurter stated we have a certain amount of gallons of water rights per year. Mr. Veverka said its 59.3 acre-feet, 320,000 gallons per acre foot. She finds it necessary to curb water usage. When it comes to surface water rights the mantra is use it or lose it. What happens if we do not use all our water rights? Is there a chance we can lose it? Mr. Veverka stated that the people he’s talked with in San Ysidro, Jemez Springs, and even the people at Baker Utilities say they’ve never seen anyone lose water rights due to under usage. The State is encouraging us to reduce water use. The questionnaire asked what we are charging people for excessive use. The State wants us to start a system of charging to discourage excessive use of water. It comes to 12,000 per month per household that has been allocated to each household. When people go beyond that they should be charged for excessive use, excessive electricity and excessive stress on the system for pumping the water. That’s what the committee is really doing. How can we charge so we can continue to replace and continue the maintenance on the water system? What we charge in our Association dues comes nowhere near covering the delivery costs for water.

Roads
Ms. Judy Kilburg inherited the Roads. It’s been a challenging year. The chairperson on the Board resigned in April 2017. RFQs were sent to two companies CBKN Dirtworks and JJ Excavation to do maintenance on the roads. The quote from JJ Excavation came in at $48,386 which includes regrading for proper drainage and the installation of seven new culverts. There are exclusions for unstable and unseen site conditions, $260/hr for any work delays caused by power, telephone lines, water lines, etc. Fill and import materials will be on a time and materials basis. This is in addition to the $48,386 price on the quote. CBKN Dirtworks gave us a quote for $2,000 for grading. She has not received a quote on the recycled asphalt yet. We have used CBKN Dirtworks for materials in the past. They are much more reasonable it’s just a matter of getting on their schedule. They prefer to wait until the rains stop but Ms. Kilburg has called them and explained how bad some areas are. They will come out to do a grading of the worst spots until they can come out and do all the roads. Martin Crane will continue to do the snow removal this winter but after this winter we will need to find someone else. Ms. Kilburg said cinders are on order and they should be coming soon. Our pile of cinders will be behind the County’s pile of cinders. If you need cinders please do not use the County’s pile.

Ms. Barbara Van Ruyckevelt asked if the road millings will have metal because they tear up your tires. Ms. Kilburg said typically not.

Ms. Moore asked if CBKN Dirtworks will do culverts. Ms. Kilburg said she has talked to them about culverts and is waiting to get a quote for that.

Mr. Dave Studell said there are issues with phone lines lying across the road. Windstream should be responsible for burying these lines. Ms. Kilburg agreed. If the phone lines get cut that’s the only way we’ll get them buried.

Mr. John Hines said if residents have a culvert by their home they should go out and clean it. Ms. Kilburg said they’ve added that in previous newsletters but some people either don’t know or they don’t believe it’s their responsibility.

Legal
Mr. John Fredlund provided the following report:
Lawsuit - In court on December 12, 2016; Suzanne Star, Sabine Shurter, and Barbara Van Ruyckevelt disputed the original Findings of Fact and Conclusions of Law filed with the Clerk of the Court resulting from the trials in 2016. The Court adopted the Findings of Fact and Conclusions of Law from the original trial. Specifically, the Court ordered and adjudged that:

Defendant may restrict the information provided to Association members to that information defined in the Homeowners Association Act as “financial and other records” or a reasonable policy based upon that definition.

The words Audit/Review/Compilation are interchangeable when defining terms within the Bylaws.

Defendant may, in the best interests of the Association, withhold disclosure of personal adverse financial information on delinquent accounts.

Plaintiffs cannot replace the process of setting and changing policy of the Association by the Board of Directors and the Annual Meeting with request for court intervention.

Plaintiffs’ claims are not supported by substantial evidence and therefore denied with prejudice.

Each party shall bear their own attorney’s fees.

Item 4 makes it clear that the plaintiffs’ attempts to contravene Board and Association policy by using the court system are not acceptable. Item 5 makes it clear that the plaintiffs did not provide any substantial support for their claims and are barred from filing the same/similar case again.

Item 6 did not allow SLPPOA to get reimbursed for attorney’s fees. However, the judge did award $1,857 for costs of this court appearance against the Plaintiffs and to the Defendant. The plaintiffs objected to this judgment and got them delayed pending results of the appeal.

Suzanne Star filed a Notice of Appeal on 12/30/16.  The other 2 remaining plaintiffs did not join in the appeal. The court has not yet placed this appeal on the calendar. Your Board of Directors is hopeful that this appeal will fail without any substantial additional legal costs for SLPPOA. The Board believes this lawsuit to be frivolous and malicious based on the findings and conclusions. We consider it contrary to the best interests of the SLP homeowners. It has already cost SLPPOA over $36,000, or over $230 per member.

One major delinquent account got paid off after SLPPOA filed a lawsuit.

One property on Mimbres Lane got cleaned up after multiple attempts. Zoning enforcement
was contacted by one neighbor and the Board. The Board asked our lawyer to see if he could
get any action. We are not sure what actually caused the trash to get cleaned up. Note that the
Board is not given any authority or duty to pursue violations like this - it is actually up to
individual members.

The insurance company tried to add objectionable clauses to the policy. Mr. Fredlund got one turned around because it was mistaking one of our Board members as a plaintiff. The other stuff got left by the wayside.

Firewise
Ms. Eleni Fredlund provided the following report:
We had 19 wildfires most of them were ¼ acre to 3 acres in size. Of course you all know about the El Cajete fire which was a human caused fire and had a lot of potential to negatively impact your neighborhood. I think it would be good to ask your neighbors to be diligent in the summer months and report any camping with campfires around your neighborhood immediately to us. A lot of people from the fire department go hiking after holiday weekends to check campsites to ensure fires are really out. It would be nice to have other people patrolling on FR10 and other areas. A lot of people like to camp in the Vallecitos area on the forest side and abandoned campfires are a huge problem on this district. Out of the 19 wildfires, 10 of them were human caused.
 
The Peggy fire was a huge success. We were able to safely manage the 880 acres for the benefit of the forest and watershed in the Deer Creek landing area off of FR 376, I would encourage folks to take a drive out there and look at the fire’s effects. We were able to get some moderate and low severity fire in there. This was a fire that we had in July during our monsoon season (lower temps higher RH’s) so we were able to utilize the Peggy fire for resource benefit. I think the big take away to share is that we live in a fire adapted ecosystem and any opportunity we can take to allow natural ignition fires (lightning) to burn up excess fuel under the right conditions prevents fires like El Cajete down the road.
 
Prescribed fire
We are planning on finishing up a 90 acre block near Vallecitos. It’s the same area as the RX burn across from East Fork Trailhead. Also I’m sure you all have seen the piles on the hillside above your community to the south adjacent FR10. We want to take care of those this winter. I would let people know to expect some smoke impacts but it’s very important for your community to get this stuff taken care of because if a fire ever starts down by Battleship it’s going to funnel up East Fork drainage right towards SLP. These RX treatments will help slow the progression of a fire coming out of East Fork drainage.  
 
We are also planning a 2100 acre burn on Stable Mesa this fall it has been delayed due to the fire season up in the NW because all of the firefighters in the country are committed to wildfires and we do not burn until we get those folks back and things calm down with wildfire so we have the appropriate resources to burn. We will let everyone know via news release when we narrow down burn dates.
 
We also have 900 acres of piles to burn in the Joaquin Canyon area off of FR 376. I’m sure folks are getting fuelwood in there and we want to take care of a majority of those piles.
 
If you call the Forest Service at 575/829-3535 and ask to speak with Ron Gallegos, who is the public information officer, he’ll tell you what is going on in the area. There is a map at the back table (Attachment 3). You can see exactly the pink reddish areas as to how the winds flow and how the Forest Service is trying to mitigate some of that fuel that gets to us. This is why the Forest Service is doing prescribed burns.
The map also includes lots of useful information such as:
1) Thompson Ridge Slash pit with directions
2) La Cueva Volunteer Fire Department phone numbers if you want to volunteer
3) Tips on how to protect your home as a ready, set, go site – how to mitigate forest fires around your home.

Forest Service dispatch number is 505/438-5600, if there is a fire on Forest Service property especially if it needs a law enforcement presence.

Parks/Architectural Changes
Mr. Max Otero stated with all the rains the parks needed mowing and have been mowed.

Architectural – Mr. Otero had seven requests which have been approved. Most are from new folks that are moving in. He reported he is getting good cooperation from the people following the covenants. Mr. Otero has two more to approve and one that may linger on a while.

Ms. Cynthia Norfleet-Ellis said she finds it amusing that architectural approvals are required for changes to your property when there are homeowners that have numerous inoperable vehicles and junk stacked on their property that present eyesores in the community.

8. SPECIAL COMMITTEE REPORTS:

a. Excessive Use Policy – Mr. John Fredlund provided the following report:
The committee met July 23, 2017 and has communicated by email some since then. Due to inattention by the chairman, progress has stalled of late. Perhaps this annual meeting can breathe new life into this project.

The Board asked for the committee to be formed due to the excessive, perhaps abusive, use of water by some members. While most members use between 0 and 6,000 gallons per month, some members use 2 to 10 times that amount (even more in a couple cases!). The number of members using excessive water was increasing.

The committee proposed several different billing plans based on knowledge of our water rights, other water distribution systems, and SLPPOA costs to deliver water to members. Most committee members recommended that some “normal” amount of water would be covered by yearly dues so the great majority of members would not get any monthly bill. Members that used more than that would get monthly bills.

A spreadsheet showing water usage for the past 14 months by meter number is available on the website. It also shows how much members might be billed according to several different plans proposed by the committee. The amount of money billed, over and above what our dues pay for, ranged from $10,000 to $53,000 with different plans. However, we hope that billing for excessive usage would actually stop the excessive usage, which is a strain on our system and could not be sustained if the trend continues.

I hope to have time to help the committee finish their work to present a proposed solution to the general membership for approval.

There is a histogram online that is part of the file. You’ll see a block 0 -1,000 gallons; 1,000 to 2,000 gallons and so forth. You’ll see where we thought it is fair to start charging.

Mr. Veverka also mentioned that when there is a household leak situation there will be a 2- month leeway to get it fixed and there is help for members to find their household leaks.

9. OLD BUSINESS - None.

10. NEW BUSINESS:
a. Volunteer Appreciation – Ms. Kilburg acknowledged our volunteers. This community is run primarily on volunteers. She presented a token of appreciation to the following:

Mike Schacht – website administrator
Jan Studebaker – posting list server announcements
Mark Stanley – meter readings and calculations
Dave Schmitt – water maintenance. Mr. Corn said that Mr. Schmidt has offered to troubleshoot when a member finds a leak.
Shawn Weary – water, potholes in the road
Rich Kilburg – keeping the generator going and snowplowing
Brian Denny – road drainage work
Tamara Weary – reviewed minutes from last year’s annual meeting
Delia Lovato - reviewed minutes from last year’s annual meeting

b. Candidate Introduction and Call for Nomination from the Floor – Ms. Kilburg said there were only four volunteers that agreed to run for the Board this year. There are five Board vacancies. Three of the vacancies are three-year terms and two fulfill one-year terms that were vacated by other people. She asked if anyone from the floor wanted to nominate someone or be nominated. There were no additional nominations.

The candidates on the ballot are: Max Otero, John Fredlund, Brian Nelson and Tamara Weary

c. Ballot Count
i. Request for 3 non-Board members to count the ballots. Ms. Kilburg asked for three volunteers to help with the ballot counting. The individuals were Sandy Partridge, Ed Partridge and Sally Hunter. A total of 56 ballots were counted.

Max Otero (69 votes)
John Fredlund (80 votes)
Brian Nelson (56 votes)
Tamara Weary (67 votes)

d. Request for Volunteers to Review Minutes: Sandy Partridge

11. ADJOURNMENT at 5:02 p.m. Mr. John Hines made a motion to adjourn, Tamara Weary seconded the motion. There were no oppositions.

12. BOARD MEETING (election of officer/director positions discussion)

Submitted by: Lorraine Otero, Secretary